Managed Payroll Administration for Small Businesses
Book a free consultation from Ignite HR
Keep Your Payroll System: Let Ignite Manage the Process.
Your payroll software processes payroll, but someone still has to manage everything that happens before and after each payroll run.
Ignite HR provides outsourced payroll administration for small businesses that want experienced payroll support without hiring an internal payroll specialist or changing payroll providers.
We work within your existing payroll system to help manage the information going into payroll, review payroll before processing, coordinate changes, resolve employee questions, and keep the process organized and on schedule.
Your payroll provider processes payroll. Ignite manages the process around it.
What we manage.
- Review timecards and confirm required management approvals
- Review payroll for missing or unusual entries
- Enter approved pay changes, bonuses, commissions and other compensation
- Set up approved garnishments and benefit deductions
- Process new hires and terminated employees in the payroll system
- Prepare payroll for client review and approval
- Submit payroll following client approval
- Coordinate manual and off-cycle payrolls when necessary
- Provide standard payroll reports
- Research paycheck discrepancies
- Respond to employee and manager payroll questions
- Coordinate with the payroll provider when system or processing issues arise
An Experienced Set of Eyes on Every Payroll
Payroll mistakes are often caused by what happens before payroll is submitted — a missed pay change, an incorrect deduction, an unapproved timecard, or a bonus that never gets entered.
As part of our payroll management services, Ignite reviews payroll before it is submitted, identifies items that appear unusual or incomplete, and helps make sure the payroll is ready for processing.
Payroll Administration With HR Expertise
Payroll does not exist in a vacuum. Pay practices are affected by company policies, timekeeping, employee benefits, new hires, terminations, leaves of absence, and wage-and-hour requirements.
Because Ignite HR is an HR firm, not simply a payroll processor, we can help identify issues that may need attention before they become payroll problems.
DATA SECURITY AND CONFIDENTIALITY
Ignite HR places a paramount emphasis on data security and confidentiality. By leveraging cutting-edge technology and adopting best practices in data protection, Ignite HR safeguards sensitive payroll information. This commitment to security ensures that your employees’ personal and financial details remain confidential, fostering trust and credibility within your workforce.
Your Payroll Provider Still Does What It Does Best
Ignite works within your existing payroll platform. You do not need to change payroll companies in order to use our managed payroll administration services.
Your payroll provider remains responsible for payroll processing functions such as payroll tax filings, tax deposits, and movement of payroll funds.
Ignite HR does not act as a payroll tax reporting agent and does not take possession of client payroll funds.
Who Is Managed Payroll Administration For?
Managed payroll administration may be a good fit if:
- Payroll is being handled by an owner, office manager, controller, or HR employee who already has too much on their plate.
- You like your current payroll system but need someone to manage it.
- Your company has grown and payroll has become more complicated.
- Employees need a knowledgeable person they can contact with payroll questions.
- You need consistent payroll support but do not need to hire a full-time payroll specialist.
We Work Within Your Existing Payroll System
Ignite has experience working within a variety of payroll and HRIS platforms, including Paylocity, ADP, Paycor, Paycom, Rippling, and others.
Our managed payroll services are designed to support your existing payroll process, not replace it.
Our role is not to sell you a new payroll system. Our role is to help you manage the one you already have.
fREQUENTLY ASKED QUESTIONS
What is the difference between payroll processing and payroll administration?
Payroll processing is the actual calculation and issuance of payroll — calculating gross-to-net pay, withholding taxes and deductions, producing paychecks or direct deposits, and handling payroll tax filings and deposits.
Payroll administration is everything required to make sure the right information gets into that process. It includes reviewing timecards, entering approved pay changes and bonuses, managing deductions, processing new hires and terminations, reviewing payroll before submission, researching discrepancies, and answering employee payroll questions.
Put simply: your payroll provider processes payroll. Payroll administration is the work that makes sure there is accurate, complete information for them to process.
Do I have to change payroll companies?
No. Ignite works within your existing payroll system. Our managed payroll administration service is designed to give you additional support without requiring you to change payroll providers.
Does Ignite process payroll taxes?
No. Ignite does not act as a payroll tax reporting agent and does not assume responsibility for payroll tax filings, deposits, remittances, or governmental reporting. Those responsibilities remain with the client and/or the client’s payroll provider.
What payroll systems does Ignite work with?
We have experience working within a variety of payroll and HRIS platforms, including Paylocity, ADP, Paycor, Paycom, Rippling, and others.
Can employees contact Ignite with payroll questions?
Yes. Depending on the scope of services selected, Ignite can serve as an employee contact for payroll questions, research paycheck discrepancies, and help resolve payroll-related issues.
How much does outsourced payroll administration cost?
The cost of outsourced payroll administration depends on factors such as the number of employees, payroll frequency, number of locations or states, and the complexity of your payroll.
Most businesses pay a predictable monthly fee based on the level of support they need. In many cases, outsourced payroll administration costs significantly less than hiring a dedicated payroll employee while still giving the company experienced, consistent payroll support.
Ignite HR provides customized pricing based on your payroll process, workforce size, and existing payroll system. Contact us for a complimentary consultation and personalized quote.
ready to get payroll off your plate?
Payroll may only happen once every week or two, but managing it takes time throughout the entire pay period. Timecard questions, pay changes, bonuses, deductions, new hires, terminations, employee questions, and payroll corrections can quickly become another significant responsibility for someone who already has a full-time job.
If payroll is taking too much time away from running the business, managing finances, supporting employees, or handling other priorities, Ignite HR can help.
We work within your existing payroll system and manage the day-to-day payroll administration, giving you experienced payroll support without adding another employee to your team.
Keep your payroll provider. Get payroll off your plate.
Our team is ready to serve you
Whether you are navigating complex workforce challenges, exploring innovative HR solutions, or seeking guidance on the latest technological advancements in the field, we invite you to reach out to us.
Our team of experts is here to answer your questions, provide insights, and tailor solutions to meet your unique needs. At Ignite HR, we prioritize your success and are eager to collaborate on strategies that elevate your human resources practices.
Don’t hesitate—reach out today and let’s ignite the path to HR excellence together.
Email us here or give us a call